Artifact Records Student

Belleville, ON, Canada

Temporary

Community Services Department - Museum Services

Entry Level

ARTIFACT RECORDS STUDENT

Position Type: Temporary Part Time
Number of Positions: One (1)
Department: Community Services Department
File Number: SV26-36
Location: Glanmore National Historic Site (257 Bridge Street East, Belleville, ON)
Hours: 24 hours per week, varying schedule (June 1 – August 23, 2026)
Employee Group: Non-Union
Salary: $18.75 - $20.54 per hour
Closing Date: Tuesday, May 19, 2026 at 4:30 PM

PURPOSE AND SCOPE:
This position will contribute to enhancing the museum’s artifact records. The Artifact Records Student will reconcile the original collections card catalogue (1957-1989) with existing accession files, catalogue sheets, and the PastPerfect database. In addition to data reconciliation, the position will provide support to the reception/event team for admissions, public programs, special events, outreach, and guided tours. This employment opportunity will provide mentoring and direct training for a student interested in gaining experience in a museum, library, or archives setting.

KEY RESPONSIBILITIES:
This position will:

Perform data entry and reconciliation of artifact records, utilizing paper files and PastPerfect database.
Ensure accurate documentation of both existing objects and past deaccessions.
Research and document historical deaccession information and update collections records accordingly.
Perform work in a professional demeanor, including while interacting with colleagues and members of the public.
Support the reception desk and special event duties, taking payments, bookings, telephone inquiries, and assisting museum guests.
Provide timely and accurate information to the Manager and respond to direction and decisions as required.
Make decisions based on existing policies and procedures, with some interpretation, within prescribed limits.
Participate in orientation, training and review/follow corporate policies.
Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work.

Note: the above duties and responsibilities are not to be construed as all-inclusive.

EDUCATION/TRAINING/SPECIALIZED SKILLS:
Minimum Qualifications:

Enrollment in a full-time post-secondary degree program in Museum Studies, History, Art History, Library Science, or a related field.
Enrolment must be for the 2026 – 2027 academic year.
As this is a Government Funded position, applicants are required to set up an account with Young Canada Works and identify an interest in this position.
Must be a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible).
Are legally entitled to work in Canada (have a valid social insurance number).
Between age 16 and 30 years of age inclusively at the start of employment.
Satisfactory Criminal Record Check (“CRC”) and Vulnerable Sector Screening (VSC) prior to commencing work at the City of Belleville.

Preferred Qualifications:

Current valid First Aid and CPR-C with AED certification.

WORK EXPERIENCE:
Required Qualifications:

4 months of previous experience, can be volunteer experience, in a museum, archives, heritage site, or similar cultural heritage organization.
Demonstrable strong organizational skills, written and verbal communication skills, and customer services skills.
Experience in a dynamic environment with the ability to oversee diverse tasks, from data management to event support.

Preferred Qualifications:

Familiarity with cataloguing systems and database management, preferably in PastPerfect, with demonstrated diligence in ensuring accurate data entry and record reconciliation.
Capacity to identify discrepancies in data and present possible solutions for documentation.

HOW TO APPLY:

www.belleville.ca/careers
We thank all applicants who apply but advise that only those selected for an interview will be contacted.

Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.

The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

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Cover Letter

Are you enrolled in a full-time post-secondary degree program in Museum Studies, History, Art History, Library Science or related field for the 2026-2027 academic year?*

Have you set up an account with Young Canada Workers and identified your interest in this position?*

Are you willing to obtain a criminal record check with vulnerable sector screening or are you under the age of 18?*

Do you have experience in a museum, archives, heritage site setting or similar cultural heritage organization (volunteer experience considered)?*

Are you between the age of 16 and 30 years of age inclusively as of June 1, 2026?*

Do you currently or have you previously worked for the City of Belleville?*

Are you legally entitled to work in Canada?*

Do you certify the information provided is to the best of your ability and knowledge true?*

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Artifact Records Student

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